Executive Administrative Assistant HS

Now hiring for a %%job-title%%
Location: %%job-city%%, %%job-state%%
%%pay-rate%%
%%job-shift%%

You're the Right Hand Every Leader Needs

Responsibilities:

  • Provide high-level administrative support to executives, ensuring seamless daily operations.
  • Manage complex calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
  • Prepare, proofread, and edit correspondence, reports, and presentations using Microsoft Office Suite.
  • Handle confidential documents, maintain organized filing systems, and ensure data security.
  • Coordinate travel arrangements, including flights, accommodations, and itineraries.
  • Process expense reports, manage budgets, and track invoices for executive approval.
  • Serve as the primary point of contact for executives, managing calls, emails, and inquiries professionally.
  • Plan and execute company events, board meetings, and leadership offsites.
  • Assist with project management by tracking deadlines, deliverables, and cross-departmental collaboration.
  • Streamline office processes and administrative procedures to improve efficiency and effectiveness.

Requirements:

  • Bachelor’s degree in Business Administration, Communications, or a related field preferred.
  • 3-5 years of experience as an Executive Assistant, Administrative Coordinator, or Office Manager.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
  • Exceptional organizational and multitasking skills with attention to detail.
  • Strong verbal and written communication skills, with the ability to interact with senior leadership and external partners.
  • Ability to handle confidential information with discretion and professionalism.
  • Experience in travel coordination, event planning, and expense management.
  • Problem-solving mindset with the ability to anticipate needs and proactively address challenges.
  • Familiarity with scheduling tools, document management systems, and office technology.
  • Ability to work independently and thrive in a fast-paced, high-pressure environment.

 

“I give Staffmark a 10 out of 10!” Angela, Executive Assistant

Are you the kind of person who color-codes their grocery list? Who has a backup plan for the backup plan? Then you might just be our next Executive Assistant!

What You Do:

  • Manage the calendar like a chess master—meetings, travel, priorities, all of it
  • Keep projects and people moving without missing a beat
  • Guard the inbox, manage the to-dos, and anticipate needs before they arise
  • Make life easier for executives and keep the team on track

What’s In It for You:

  • The Power Seat – Work closely with leadership and be their go-to problem solver
  • Salary That Respects Your Skills – Because handling all these things deserves real pay
  • Workplace Perks – Medical, dental, vision, and a team that appreciates you
  • Make an Impact – Your work keeps the entire operation running smoothly

If you’re searching for “executive assistant jobs near me,” this is your sign! Apply today!